Services

BOARD ADMINISTRATION

Board Administration

  • Corporate calendar, Board meeting and conference call arrangements
  • Draft Agendas
  • Board Packs – electronic or hard-copy
  • Attendance at meetings to take notes and deal with any questions on the day
  • Prompt preparation of appropriate minutes and action lists
  • Audit, Remuneration and Nomination Committees handled in the same way as for the Board
  • Provision of Company Secretary – individual not corporate
  • Management and Director Support
  • Assistance with general matters as these arise such as “obscure” questions, etc.
  • Transactional support – such as M&A

COMPLIANCE WITH FCA RULES

Compliance with FCA Rules

  • The UK Listing Rules and Disclosure Rules
  • Market abuse regulation including insider lists and share dealing procedures
  • Regulatory Announcements and FCA Notifications including Major Shareholders and Directors’ Dealings
  • Inputting to other announcements as appropriate

CORPORATE GOVERNANCE

Corporate Governance

  • UK Corporate Governance Code / QCA Code – including Compliance Checklist where appropriate
  • Committee Terms of Reference and Matters Reserved to the Board
  • Dealing with external corporate governance review organizations including checking their reports and canvassing support
  • Where appropriate, reporting results of external reviews and assisting in implementation of recommendations
  • Annual Board Evaluation – including Questionnaire and Reports
  • Update of governance policies and procedures

ANNUAL REPORT

Annual Report

  • Assisting generally in the Annual Report process
  • Drafting Directors’ Report and Corporate Governance Report
  • Reviewing other sections of the Annual Report
  • Assistance with preparation of dividend timetable
  • Other assistance as requested

ANNUAL AND OTHER GENERAL MEETINGS

Annual and Other General Meetings

  • Notices, explanations of meetings and proxy cards
  • Chairman’s scripts to ensure legal requirements are fulfilled and meeting runs smoothly
  • On-hand to deal with any questions on the day
  • Minutes and Companies House filings
  • Announcements and Web reporting of meeting results

LISTING AND POST LISTING SUPPORT

Listing and post listing support

  • Setting up the structure of the Board and its committees
  • Matters reserved to the Board
  • Terms of reference for Committees
  • Assistance in drafting of policies and procedures
  • Working with the advisors in producing prospectus
  • Assistance in preparing listing applications
  • Advise the Board on Corporate Governance Compliance requirements

OPTIONS AND SHARE SCHEMES

Options and Share Schemes

  • Grant Documentation
  • Maintaining Registers
  • Exercise Procedures and Documentation
  • Board / Committee Minutes
  • Companies House Filings
  • Stock Exchange Listings
  • HMRC Filings

STATUTORY COMPLIANCE

Statutory Compliance

  • Statutory records of parent and subsidiary companies held on specialized company secretarial software
  • Confirmation Statements, and other Companies House forms produced directly by software
  • Companies House filings submitted electronically wherever possible
  • Filing of relevant documents with the National Storage Mechanism (“NSM”)
  • Companies Act and Articles of Association advice and compliance

FINANCIAL AND MANAGEMENT ACCOUNTING

Financial and management accounting

  • Processing accounting records
  • Monthly management accounts
  • Payroll
  • VAT returns
  • Statutory Financial Reporting
  • Corporation Tax Returns
Top